CONSTITUTION – BASC

Business Administration Students’ Club (BASC)

Institute of Business Administration

University of Karachi

PREAMBLE:

“IN THE NAME OF ALLAH – THE MOST KIND, BENEFICENT AND MERCIFUL”

We, the students of the Institute of Business Administration do hereby establish this constituition of the Business Administration Students’ Club.

ARTICLE 1: Name and Location

Sec.1 The name of the students’ association shall be ” Business Administration Students’ Club” – its abbreviation shall be BASC.

Sec.2 Hereinafter the word “Club” will be used to refer to the Business Administration Students’ Club.

Sec.3 The location of the office of the club will be in the premises of the Institute of Business Administration

ARTICLE 2: Aims and Objectives

Sec.1 To develop the students’ ability as potential business leaders through the creation of the desire for higher learning in them.

Sec.2 To promote such extra-curricular activities as would supplement the academic training provided in the class-room.

Sec.3 To bring out annually a students’ magazine.

Sec.4 To provide opportunities for developing students’ contacts with the Alumni.

Sec.5 To provide such opportunities as might be helpful to students in utilizing their leisure gainfully.

ARTICLE 3 Organizational Structure

Sec.1 Membership - All students on the rolls of the Institute of Business Administration shall be ipso facto members of the Club.

Sec.2 Obligation of the members – To attend all BASC meetings and participate in all functions organized by the Club

Sec.3 Calender

(i) The annual elections of the office bearers of the Club will be held within one month of the commencement of the academic year. Until the elections are held and the new executive has been installed in office, the office bearers elected in the previous year, who are still on the rolls of the Institute, together with one nominated Vice-president, will run the affairs of the Club under the general supervision of the guidance of the President of the Club.

(ii) The financial year of the Club shall be same as the academic year

Sec. 4 Office-Bearers - the Director of the I.B.A. or a faculty member nominated by him, shall be the President of the Club. The elected office-bearers shall be as follows

Vice President

Secretary

Treasurer

Sec.5 Executive Committee – The Executive Committee shall include, besides the President, Vice-President, Secretary, Treasurer, one representative from each section of B.B.A. (Hons) and M.B.A. classes. In case two or more sections are merged, all the class representatives originally elected will remain members of the Executive Committee.

Sec.6 Eligibility for contesting the elections for the various offices:

(a) Vice-President – Candidates for this post must have at least one year’s good standing at the IBA, whether from MBA or BBA(HOns.) classes, and must have secured at least an average of 75% marks in their first year, without incurring any deficiency.

(b) Secretary – Candidates for this post must have at least one year=s good standing at the IBA, whether from the MBA or BBA (Hons.) classes, and mush have secured at least an average of 72% marks in thier first year, without incurring any deficiency.

(c) Treasurer – Eligibility conditions for the office of the Treasurer is identical with those for the office of Secretary.

(d) Representatives of BBA(Hons.) and MBA Classes – The candidates for the office of representatives for the BBA (Hons.) and MBA Second year classes must have secured an average of 72% marks in their first year, without incurring any deficiency. Thier is how ever no such condition for the candidates from the first year class.

(e) Any elected office bearer will vacate his office in the event of incurring a course- deficiency.

Sec.7 Power and duties of the office bearers and the Executive Commitee:

(a) President

(1) the President will provide guidance and advice to the Club and its Executive Committee. He shall preside over the meeting of the Executive Committee.

(2) He may preside over all extra-ordinary meetings of the Club including those in which porminent outside guests are invited as guest speakers.

(b) Vice-President

(1) He shall preside over the ordinary meetings of th Club.

(2) In case of emergency, the Vice-President may call a meeting of the Executive Committee and the Club at his own initiative.

(3) He shall be responsible for the execution of decisions taken by the Executive Committee.

(c) Secretary

(1) He shall write and keep the minutes of the proceedings of the Executive committee and the meetings of the Club and shall submit them for confirmation at the next meeting.

(2) He shall conduct the correspondence of the Club

(3) He shall prepare the Annual Report of the Club for Submission to and adaptation by the Executive Committee and presentation to the general body of the Club.

(4) He shall call all meetings of the Executive Committee and the general meetings of the Club, except the emergency meetings, on the office of the President or Vice-President.

(5). He shall organize the various functions of the Club under the direction of the Executive Committee.

(6) He shall have the power to spend a sum not exceeding Rs.25/- in any month on casual or extraordinary occasions and the account shall be submitted to the Executive Committee at its next meeting for its approval.

(d) Treasurer

(1) He shall keep the accounts of the Club

(2) All orders for the purchases and payments shall be signed by him and countersigned by the President.

(3) He shall furnish the Secretary with a report on the accounts of the Club which will be incorporated in the Annual Report.

(4) He shall be responsible for the audit of the accounts to be performed by an audit committee appointed by the President.

(c) Executive Committee

(1) The Executive Committee shall approve the programs of the Club for the academic year.

(2) The Executive committee shall have full control over the financial affairs of the Club.

(3) The Executive Committee shall have the power to take any disciplinary action deemed fit against any elected member of the Executive Committee, violating the rules and regulations of the Club.

(f) Rules governing the meetings of the Executive Committee

(i) An ordinary meeting of the Executive Committee can be convened at a notice of at least three days.

(ii) An emergency meeting may be convened by the Secretary in consultation with or under the advice of the President or the Vice-President or at the written request of one-third of the members of the Executive Committee. Such a meeting will not require three day notice.

(iii) The quorum required for the meetings of the Executive Committee shall be one-third of the total membership of the Committee, including one of the four office bearers.

(iv) Any member of the Executive Committee who fails to attend more than three regular consecutive meetings without informing the secretary shall be asked to show cause why his membership of the Executive Committee should not be considered to have lapsed. In case the majority of the Executive Committee is not satisfied with the reasons submitted by him, it shall present the case of such member in the next session of the general members for consideration and necessary action.

(v) All matters in the Executive Committee meeting shall be decided by a majority vote of the members present and voting.

(vi) The Executive Committee shall meet at least once a month.

ARTICLE 4: Methods of Election

Sec.1 The office bearers and the members of the Executive Committee specified in Article 3, Secs. 4 and 5 shall be elected annually from amongst the members of the Club.

Sec.2 The annual elections will be conducted by a staff member nominated by the Director of the Institute to serve as Chief Election Officer

Sec.3 Voting will be by secret ballot on the basis of one member one vote. For class representatives, the members of the class concerned will vote.

Sec.4 The nomination for the candidates duly proposed and seconded shall be submitted to the Chief Election Officer on the prescribed form. The prescribed form shall be supplied by the Institute.

Sec.5 The location, procedure, schedules, etc. of the polling stations and elections shall be duly notified at least three days before the date of elections. the notice for such information shall be signed by the Chief Election Officer, or the President.

Sec.6 A representative of each candidate shall be present at the polling station to act as observer and at the counting of the ballots.

Sec.7 After counting, the ballot papers shall be locked and sealed by the Chief Election Officer in the presence of the observers.

Sec.8 If a member of the Club wishes to file a complaint regarding the conduct of the election or challenges its validity, he should communicate it in writing within 24 hours after the election to the Chief Election Officer.

Sec.9 Filling the Vacancies

(a) A vacancy of Class Representatives shall be filled by a simple vote in the section where the vacancy has arisen.

(b) In case of vacancies for the post of Vice-President, Secretary and Treasurer, a by-election for the post/posts falling vacant shall be held not less than seven days and not more than ten days of the notice given for the by-elections.

ARTICLE 5 : Procedure of General Meetings

Sec.1 A general meeting may be called by the Executive Committee by giving advance notice of one week. In case of emergency a general meeting may be called by the Executive Committee by giving 24 hours advance notice.

Sec.2 Every meeting shall begin with the recitation from the Holy Quran.

Sec.3 At each meeting the minutes of the preceding meeting shall be read and confirmed.

ARTICLE 6: Budget and Financing

Sec.1 The Executive Committee shall prepare the annual budget of the Club which will be presented to the members of th Club for approval.

Sec.2 In case of necessity the Executive Committee may prepare and submit for approval by the members of th Club a revised budget.

Sec.3 They annual budget shall be prepared and presented for approval before the expiration of the preivous year’s budget

Sec.4 The Club will accept donations and grants-in-aid from other sources.

ARTICLE 7: Mechanics for making amendments in the Constitution of BASC

Sec.1 Any proposal for amendment must be in the form of a petition signed by at least 25% of the students from each section and must be presented to the Executive Committee or the Executive can present a proposal for amendment in the constitution to the general body.

Sec.2 The Executive Committee meeting discussing any amendment petition shall be presided over by the President of BASC. The quorum for such a meeting will be at least 75% of the members of the Executive Committee excluding the President.

Sec.3 The recommendation of the Executive Committee will be passed on to the general body only wen 75% of its members present of the Executive Committee have approved it.

Sec.4 The quorum for the general body meeting entertaining any petition for amendment passed on to it by the Executive Committee will be 75% if the general membership of BASC, and decisions on any petition will require at least 2/3 of the members of the BASC

Sec.5 Any petition which is approved by the general body as given in the Section 4 will automatically become part of the constituition.

Sec.6 The Executive Committee will see to it that within a week of the decision of the general body, the amendment is incorporated in the constitution and the general body is informed of the amendment through notice.

Sec.7 If any petition for amendment is not recommended by the Executive Committee for presentation to the general body, then it will be responsibility of the Vice-President to clearly notify as to why that petition has not been recommended.

Sec.8 If the proponents of the amendment are not satisfied with the stand taken by the Executive Committee, then in that case they file the petition again with signatures of at least 51% of the students from each class

Sec.9 If the petition qualifies the requirements laid down in section 8, then the President will call a general body meeting to present that petition.

Sec.10 The quorum for the general body meeting discussing any such petition will be 75% of the general body membership of the BASC

Sec.11 The majority for approval of any such petition will be 66% of the members of the general body.